May 2018 minutes

MINUTES of a meeting of CARHARRACK PARISH COUNCIL held at the Mills Hall, Carharrack, on Monday,
21st May, 2018.
________________________________________________________________________________

Present: Councillors
C. Martin (Vice Chairman)
Miss V. Aldridge
Mrs. J. Constable
G. Garbett
Mrs. J. Gardiner

Clerk: T. Reynolds

Apologies received from: Cllrs. Mrs. B. Williams (Chairman) and Mrs. V. Chown

Also present:
Cornwall Councillor M.A. Kaczmarek;
C. Cottell, R. Dyer, R. Evatt, E. Hassett, M. Gay

PUBLIC CLINIC
There was no Public Clinic at this meeting. All matters to be noted or receive debate had been raised at the Annual Open Parish Meeting held immediately before this meeting and to be dealt with later on the agenda.
Police Report – The Clerk had established that 8 crimes had been recorded by the police during March:
Violence & Sexual Offences
One at United Road Under investigation
One at Menakarne Under investigation
One at Tremayne Road Under investigation
One at Sparry Lane Awaiting court outcome
One at Fore Street, near Recreation Ground Unable to prosecute suspect
Criminal Damage & Arson
One at Tremayne Road Under investigation
A.S.B.
One at Tremayne Road and one at Shute Hill.
Following the April meeting at which PCSO Hart had attended, the Clerk had heard from him suggesting that a police surgery might be set up on a monthly basis in the village at which parishioners could raise matters of concern. A later communication indicated that an alternative facility would be for a police officer to turn up at meetings of the various groups in the village for casual discussions. With the Summer edition of the parish magazine close to being finalised for printing, the Clerk had passed on available information to Cllr. Garbett so that an article could appear inviting reactions from parishioners. C.C. Kaczmarek commented that at one time he operated village surgeries but had discontinued doing so when so few turned up to seek his help.
Cornwall Councillor Mark Kaczmarek reported:
There will be a meeting between 10.00 and 12.00 noon on Friday next at the Gwennap Parish Council room at Pulla Cross at which Adam Fitzpatrick from Cornwall Housing will lead a discussion on the Gypsy and Traveller Improvement Project;
The next United Mines Liaison Group meeting will be held at the Mills Hall tomorrow but he has work commitments and cannot attend;
He is pressing hard for the retention of the Household Waste Recycling Centre at United Mines since this facility has a 40 year record and well used by local residents. His great fear is that the opening of a new centre at Pool and possibly in the future one at Truro, both quite a long distance for locals to travel, will result in further fly tipping and the subsequent cost of clearance for Cornwall Council;
He has been seeking a site meeting at Sparry Lane with Adrian Drake of CORMAC to debate the problem of water rising through the tarmac and is disappointed that this has not yet taken place. He will continue to press;
He remains shocked at the tree felling that has taken place at Unity Woods but is aware that Lord Falmouth, following a site visit he had been encouraged to make by a resident, had stopped further felling. There is confusion over whether the removal of cut timber has commenced or not.

ELECTION OF OFFICERS FOR 2018/19

CHAIRMAN
RESOLVED that Cllr. Mrs. Brenda Williams be elected

VICE CHAIRMAN
RESOLVED that Cllr. Carl Martin be elected

PARISH PATHS CO-ORDINATOR
RESOLVED that Mr. Christopher Cottell be elected (the Clerk thanking Mr. Cottell for past services)

PARISH TREE WARDEN
RESOLVED that the Clerk continues following-up matters concerning trees in the parish

INTERNAL AUDITOR
RESOLVED that Cllr. Carl Martin be elected

Further RESOLVED that Cllr. Mrs. Brenda Williams and Miss Val Aldridge liaise with plot holders on issues concerning the Allotments; Cllr. Geoff Garbett represents this Council at meetings of Carn Marth Trust; Cllr. Carl Martin represents this Council at meetings of the Mining Villages Regeneration Group and Community Network Panel and that he and Cllr. Mrs. Brenda Williams attend meetings of the United Mines Liaison Group and Geothermal Projects; that Cllr. Geoff Garbett oversees the development at The Pound Field and the Clerk continues attendance at the Police Liaison Group and Mineral Tramways Group.

DECLARATIONS OF INTEREST
None appropriate.

MINUTES OF LAST MEETING
It was RESOLVED that the minutes of the meeting held on 23rd April, 2018, are a true and accurate record of proceedings and they were duly signed by the Chairman. Additional copies were made available for display at Carharrack Stars and Carharrack Club.

MATTERS ARISING
Police Report – PCSO Hart had written to the Clerk following the meeting in response to the matter put to him by Cllr. Mrs. Gardiner regarding more up-to-date crime figures being available rather than the current two month delay. He had said that his sergeant had informed him that only two officers update the system and they have to cover every town and village in Devon and Cornwall and so an improvement is unlikely.

DISCUSSION/RESOLUTIONS ON MATTERS RAISED AT THE ANNUAL OPEN PARISH MEETING
None appropriate

PLANNING
Applications:
531 Reserved matters (appearance, landscaping and scale) following approval PA17/00214
Land Corner of Grove Vista, Trevarth Road
Andrew Bros Ltd.
Councillors would prefer to see far more stone incorporated on the front of the dwelling rather than the
proposed timber cladding which tends to lose its original pleasant appearance after being subjected to
variable weather conditions. It is also considered that the facia boards should match the brown colouring
of the windows and doors rather than the striking white boarding proposed.

532 Outline planning application with all matters reserved for the construction of a permanent dwelling in association
with equestrian business following the approval of a temporary dwelling under decision notice 15/11137 and
retention of mobile home for living accommodation during construction period
Councillors support the construction of a permanent dwelling to replace the existing mobile home subject
to the County Land Agent being satisfied that a viable business exists at the site and that the new dwelling
is tied to the business and not available for sale on the open market. If planning consent is given, it is
accepted that the mobile home is used for ongoing occupation by the applicant during a reasonable period
of construction for the new dwelling.
Decisions:
528 Mr. J. Hinchelwood
Erection of two dwellings on land North West of Sunrise Hill
REFUSED
Others:
None

C.C. Kaczmarek left the meeting at this point, 8.25 p.m.

ENVIRONMENTAL ISSUES
Footpaths
It was noted that Cornwall Council has yet to decide on the form the repaired field boundary will take at North Hill.
Carn Marth Trust
Nothing to record.
Cllr. Mrs. Constable left the meeting at this point 8.32 p.m.
Highway Matters
RESOLVED to contact CC Kaczmarek again regarding seeking a resolution to the water rising through the tarmac problem at Sparry Lane.
The Clerk had established from Stephen Edwards, Clerk at St. Day Parish Council, that the hedge removal at Pound Cross is no doubt related to a planning approval given back in 2015 for the construction of a 1.2 m high, stone faced, boundary hedge for the property being built. It was noted that a splendid wall is taking shape further along the boundary.
The Clerk reported on an ongoing situation regarding the fly tipping of a black sofa at Sparry Lane.
Litter Picking,
A revised date of Friday 22nd June was agreed upon for the next litter picking session. This has been advertised in the edition of Carharrack News that will be distributed, hopefully, in the near future following printing.
Recreation Ground
The Clerk continues to receive updates from I.C.E. concerning advice/quotations being obtained for improvements at the playing field.
Carharrack News Quarterly Magazine
The Clerk reported an ongoing confusion regarding the printing of the Summer edition. He had been notified by SUEZ of a delivery date but had not received the usual invoice for settlement before printing commences. Many e-mail exchanges involving himself, SUEZ and the printers, Mixam UK, had resulted in an invoice being received late today.
Weed Control in the village
The Clerk had contacted Voguebeloth Landscape Services following the last meeting and been informed that weed spraying would be commencing shortly afterwards.

UNITED MINES LANDFILL SITE
Next Liaison Meeting at the Mills Hall tomorrow, 22nd May. Cllr. Martin to attend.
GEOTHERMAL PROJECT
Nothing to record.

ALLOTMENTS
Cllr. Aldridge reported a problem with some plot holders applying chemical sprays to both their plot and adjoining pathways.
The Clerk confirmed that the spraying of chemicals is ‘discouraged’ under the Agreement for Letting document signed by plot holders but not prohibited. It was agreed that Cllr. Aldridge produces a sign for display at the Allotments drawing attention to Condition 14 of the Agreement which calls on holders to use chemical sprays in a safe manner.
The Clerk reported that, following inspection, the mower from the top shed was beyond economic repair and had been scrapped. A replacement had been purchased, set up and trialled before being made available for plot holders to use. He had responded to a request by Cllr. Aldridge to remove branches of a tree standing on a roadside hedge following concern expressed by a plot holder that damage might be caused to her nearby greenhouse and erected signs indicating that no more waste materials must be added to the compost heap until further notice. He also explained the current situation regarding the drainage required to the grass area inside the entrance gate and was following-up on advice received. An indication had been received from South West Water that this Council’s account is in credit following their last invoice being based on an estimated consumption and it being impossible to take an accurate reading due to the meter box being flooded with murky water after an extended period of rainfall.

VILLAGE REGENERATION
1. Pound Footpath. Nothing to record.
2. Pound Field and building. Cllr. Garbett indicated that he is considering what improvements can be made to the B3298
roadside hedge at the field.
3. Mining Villages Regeneration. Cllr. Martin reported on a recent meeting of the M.V.R. Group that had been held at the
Mills Hall and confirmed that the next meeting will be at Gwennap on 5th July.
4. Iron Footbridge. Nothing to record.
5. Park Stenak. Nothing to record.
6. Bus Shelters. Cllr. Martin reported that the broken pane of glass in the top shelter is holding together firmly and thus not in
need of replacement at this point in time.
7. Mills Hall. Nothing to record.
8. Museum. Nothing to record.
9. Village Leaflets. Nothing to record.
Cllr. Mrs. J. Gardiner left the meeting at this point 9.25p.m.

CORRESPONDENCE
1. Clerks and Councils Direct – magazine For circulation
2. Cornwall Housing – Meeting at Gwennap on Friday, 25th May, 11.00 -12.00 noon – to debate the Gypsy and Traveller
Improvement Project. Unfortunately, no Councillor was available to attend the meeting and the Clerk would be working out
of the county on that date and so Carharrack would not be represented. The Clerk to request a copy of any notes taken at the
meeting.
3. St. Day P.C. – Draft minutes for May meeting For circulation
4. Gwennap P.C. – Minutes of April meeting For circulation

FINANCE
Cllr. Martin had carried out an Internal Audit for the quarter ending 31st March, 2018, and found all to be correct.

A separate Internal Auditor had examined the Clerk’s bookkeeping for the financial year April, 2017, to March, 2018, and certified that all was in order, the appropriate documents being signed for submission to PKF Littlejohn of London, the new External Auditors. It was RESOLVED to approve the annual accounts.

Cheques were signed for:
£ 186.05 Clerk Refund for purchase of mower, c/w oil, for the Allotments
£ 445.26 Mixam UK Printing of Summer edition of Carharrack News

NEXT MEETING
Monday, 18th June

The meeting closed at 9.35 p.m.