October 2017 Minutes

MINUTES of a meeting of CARHARRACK PARISH COUNCIL held at the Mills Hall, Carharrack, on Monday,
23rd October, 2017.
________________________________________________________________________________

Present: Councillors
Mrs. B. Williams (Chairman)
Miss V. Aldridge
Mrs. V. Chown
Mrs. J. Constable
G. Garbett
C. Martin

Clerk: T. Reynolds

Apologies received from: Cllr. Mrs. J. Gardiner

Also present:
Cornwall Councillor M.A. Kaczmarek;
D. Dyer, R. Evatt, C. Cottell, R. Carter, I. Holland

PUBLIC CLINIC
Mr. Carter provided a risk assessment for the Fireworks Display to take place on Saturday evening, 4th November, arranged by this Council in collaboration with I.C.E. The Clerk agreed to notify the police of the event.
Mr. Carter also gave details for the research being carried out by I.C.E. regarding improvements to the Recreation Ground with soundings being carried out at local primary school level and by direct contact with youngsters currently using the park. A disappointing response had been received to the questionnaire that appeared in the Autumn edition of Carharrack News regarding improvements but when all information has been collated, I.C.E. will return to the Parish Council, hopefully early next year, with a plan for which grant funding will be sought. The legal situation with Cornwall Council, owners of the Recreation Ground, will require clarification, he added.
Mr. Cottell, wearing his Neighbourhood Watch hat, reported that the Speedwatch checks carried out had shown that between 10 and 20 per cent of vehicles are exceeding the 30 m.p.h. speed limit at North Hill, with one travelling at 50 m.p.h. He indicated that there are only five people approved to carry out speed checks in Carharrack NHW and more volunteers would be much welcomed. Matters raised at the NHW Coffee Morning held in August were then debated, some already receiving attention by this Council and some for which provision is currently available. Wearing his Parish Footpaths Officer’s cap, he reported that all the paths he had checked had been cut to a high standard by our contractor. He was thanked for his efforts in presenting this information.
Mr. Evatt reported that a sign prohibiting motor cycle use of a path at Ting Tang was missing. C.C. Kaczmarek responded that the matter was in hand at Cornwall Council level.
Mr. Dyer commented that there is a lack of clear visibility for drivers using Pound Cross due to overgrowth of hedging. The Clerk indicated that this had been previously made known to Cormac but the situation would be reported again. Mr. Dyer also indicated a situation at the rear entrance to Croft Row where a resident is stockpiling all manner of materials and causing an access problem. C.C. Kaczmarek took note and offered to try to resolve the matter.
The Clerk reported contact from a parishioner who is proposing the provision of a defibrillator for Carharrack but unable to attend tonight’s meeting to voice her proposal. The matter will be placed on the agenda for November’s meeting and information circulated beforehand.
Police Report. The Clerk reported that the online reported crime website is now available again but still two months out of date. Figures for August showed two crimes in the parish, one under the heading Criminal damage and taking place at Tremayne Road – still under investigation – and one under Violence & Sexual Offences at Squire Lane – also still under investigation.
It was commented that police attendance at this Council’s March and September meetings, as promised by Inspector Eccles, had not taken place – the Clerk to follow-up this matter.
The Clerk gave a report on the Police Liaison Group meeting he had attended at Camborne Town Council offices on Monday 16th October. Staff shortages had dominated discussions with prioritization being the basis for all police reaction to reported crimes – the seriousness of the crime having to be compared to the number of staff available to respond. A report from PCSM Ellie Gray indicated that there are 82 approved Speedwatch stations in the Division but this also included Truro. She indicated that checks at Carharrack had shown a big improvement in the situation.
Cornwall Councillor Mark Kaczmarek reported:
He had also attended the Police Liaison Group meeting and is pushing for the police to take firmer action against locals guilty of speed offences with fines being imposed rather than just warnings;
Wheal Jewel continues to present him with severe difficulties, there being ongoing complaints regarding the management of the site. He is in regular contact with Cornwall Housing regarding complaints received, particularly from a pensioner who lives close to the site and whose life is being ruined by residents. He is also pressing for an out-of-hours telephone contact number so that complaints can be followed-up at the time they are occurring;
He had been approached by a resident concerning the loss of bus service 46 at Carharrack and changes to service 47.
This had been brought to the attention of County Hall who are following-up the matter;
Lay-bys at Pennance Road continue to be a source of complaint, scrap vehicles appearing in them and then being moved on by a local resident. He is to press for a Trading Licence to be appropriate for such activities;
The crossroads at Scorrier has a bad record for accidents and plans are being prepared for changes to the lay-out;
He has donated £200 from his Community Chest Fund to I.C.E. towards the cost of additional Christmas lighting;
The Local Government Boundary Commission Electoral Review of Cornwall is recommending a reduction from 123 to 87 for the membership of Cornwall Council. He fears that revised wards will be far too large for Councillors, particularly those with part time jobs, to cover adequately. He may not seek re-election on this basis.

At this point, C.C. Kaczmarek left the meeting, 8.30 p.m.

DECLARATIONS OF INTEREST
Cllr. Mrs. Williams declared an interest in matters involving I.C.E. and the Parish Council Website.

MINUTES OF LAST MEETING
It was RESOLVED that the minutes of the meeting held on 18th September are a true and accurate record of proceedings and they were duly signed by the Chairman. Additional copies were made available for display at Carharrack Stars and Carharrack Club.

MATTERS ARISING
Local geology survey by Helen Gibson. Thanks to work carried out by Cllr. Garbett, arrangements had been made for Helen to attend the November meeting of this Council to give a presentation on the conclusions drawn from her survey. It was agreed that the start time for this meeting should be brought forward to 7.00 p.m. to allow her time to present her findings and not encroach on time for other matters to be considered.

PLANNING
Applications:
518 S. Newman, Mayfair, Squire Lane – Remove existing wooden shed and replace with domestic garage
No objections to this application

NPA Ms. B. Clark, Agricultural building, Little Carharrack – Conversion of redundant rural building with extension over
footprint of existing pole barn to form single dwelling house – Non-material amendment
No objections
513 S. Sharples, The Cottage, Little Carharrack – Construction of a single infill dwelling house – Non- material
amendments
No objections
Decisions:
None
Others:
None
Cllr. Mrs. Constable left the meeting at this point, 8.35 p.m.

ENVIRONMENTAL ISSUES
Footpaths
Based on the good report submitted by Mr. Cottell, Parish Footpaths Officer, in Public Clinic, it was RESOLVED to settle the invoice received from our contractor, Mark Herman, for £300.
The Clerk reported that, following the report by Cllr. Martin at the last meeting, he had cut back substantial brambles and other growth at the entrance to Footpath 9 off Sparry Lane to allow easier access. He had also followed-up with Gavin Henderson,
Senior Countryside Officer with CORMAC, the poisoning of hedge growth at the United Road end of this path, as reported by Cllr. Miss Aldridge at the last meeting. The response had been that there is not much that can be done on this issue provided that the public had not been put at risk.
Carn Marth Trust
Cllr. Garbett reported that the date for the A.G.M. of C.M.T. had been rearranged at short notice and apologised that he had overlooked attendance on the revised date. He will obtain minutes of the meeting and report at the next meeting.
Highway Matters
There were ongoing complaints regarding the parking of a large van close to the junction of Sparry Lane and Trevince Parc.
The Clerk confirmed that nothing further had been heard from PC Pearce, Neighbourhood Beat Manager, following his indication that the matter would receive attention by the police. RESOLVED to contact him again.
The Clerk reported that he had witnessed rain water in the deep ditch beside Sparry Lane overflowing onto the highway due to the pipe carrying the water beneath the entrance to the property known as Sue’s Field being blocked and had reported this to CORMAC and to Cllr. Martin who lives nearby. Cllr. Martin reported that, over a period of time, CORMAC had dug down and replaced the pipe meaning that this should mean an end to the risk of flooding at Sparry Lane that takes place almost every time there is heavy rain.
Litter Picking,
RESOLVED to hold a further litter picking session on Friday, 6th March at 6.30 p.m.
Recreation Ground
Nothing to record beyond the matters presented by Mr. Carter in Public Clinic.
Carharrack News Quarterly Magazine/Website
Cllr. Garbett reported that the preparation of the Winter edition of the parish magazine is almost complete. He is approaching the appropriate people to obtain diary dates for the Christmas period. RESOLVED that the Clerk has an appropriately signed cheque made available for completion and dispatch to the printers on receipt of their invoice He reported that an invoice had been submitted to SUEZ to reclaim printing costs but payment did not appear on the latest bank statement received.
RESOLVED to settle the invoice received from Willco Web Design for the hosting of the Council’s website for another year.
The Chairman took no part in the discussion or voting on this matter.

Lleylandii trees at Carharrack Club
It was thought that work is progressing with tree trimming alongside other improvements being carried out at the club.
Weed control in the village
RESOLVED to await the results of this year’s weed spraying before taking further action.

UNITED MINES LANDFILL SITE
The next meeting of the Liaison Group is to take place on 9th January, 2018.
GEOTHERMAL PROJECT
The first meeting of the re-formed Community Liaison Group is scheduled for Wednesday, 22nd November at 7.00 p.m. at the Gwennap Parish Council rooms at the Richard Jory Playing Fields, Pulla Cross.

ALLOTMENTS
Following the resolution taken at the last meeting to remove the wooden steps linking the rear yard of a bungalow in Sparry Lane with Plots 1 and 2 in the Allotments, the Clerk had carefully removed them, leaving untouched the steps on the bungalow side of the hedge. The owner of the bungalow, Mr. D. Turner, who has Plot 10, raised an objection with the Chairman. It was RESOLVED that the steps had been correctly removed and a letter be sent to Mr. Turner setting out the reasons for this action being taken.
The holder of Plots 11 and 18, having been advised that, because the plots had not received proper attention for the past two growing seasons, would have to be surrendered, had raised an objection. Councillors, however, RESOLVED to take away both plots.
Following the last meeting, the Clerk had established that the leak in the roof of the top shed had been caused by the roofing felt having reached the end of its serviceable life in places. A tarpaulin had been anchored on the roof of the shed to prevent rain getting in. Subsequently, the felt on the lower shed had suffered during the gale force winds recently experienced. The Clerk had made a temporary repair but advised that the answer would be for both sheds to have heavy duty felt placed on them. It was RESOLVED to obtain a quotation for this work.
An invoice for £212.24 had been presented to the Council in respect of the hire of a self drive digger to lift out clumps of bamboo roots incorrectly planted in Plot 55 in the past. The Clerk expressed dismay that the overall sum invoiced included a labour charge of £80. It was RESOLVED to settle this account.
A meeting was arranged involving the Chairman, Cllr. Aldridge and the Clerk for Wednesday, 25th October to view all plots and establish what action needs to be taken in view of the Annual Meeting of Plot Holders on Saturday morning, 28th October.
It was RESOLVED to increase plot fees by £2.00 from the forthcoming season.

VILLAGE REGENERATION
1. Pound Footpath. Nothing to record.
2. Pound Field and building. Cllr. Garbett reported that the field had been successfully cut by our contractor and he had
obtained free native trees and shrubs for planting. A planting session would need to be arranged shortly.
3. Mining Villages Regeneration. Cllr. Martin gave a full report on the meeting of the group he had attended on 21st September and was thanked for this.
4. Iron Footbridge. Nothing to record.
5. Park Stenak. Nothing to record.
6. Bus Shelters. The Clerk had established that Cornwall Council has a scheme in hand whereby a standardisation of the type and design of bus shelters is taking place and so this Council’s proposal to repaint our two shelters, which are showing the signs of ageing, can be put on hold for the time being.
7. Mills Hall. Nothing to record.
8. Museum. Nothing to record.
9. Village Leaflets. Nothing to record.

CORRESPONDENCE
Local Government Boundary Commission – Electoral review of Cornwall For circulation
C.C. – Localism: Town & Parish Council Update, September issue For circulation
St. Day P.C. – Draft minutes for October meeting For circulation
Gwennap P.C. – Minutes of August meeting For circulation

FINANCE
Cheques were signed for:
£ 300.00 M.P. Herman Footpaths cutting, second payment of two
£ 350.00 Willco Web Design Website hosting
£ 212.24 Sea Cornwall Plot clearance at Allotments

Cllr. Martin indicated that although an expenditure of £256.67 was shown in the September minutes under Village Regeneration: Bus Shelters for the replacement of two panes of vandalised glass during August when this Council had no meeting, this expenditure had not been included in the ‘Cheques were signed for’ item of the September minutes. The Clerk apologised for this oversight.
An Internal Audit for the quarter ending 30th September had been carried out by Cllr. Martin and all found to be correct.

NEXT MEETING
Monday, 20th November

The meeting closed at 10.05 p.m.