September 2016 minutes

MINUTES of a meeting of CARHARRACK PARISH COUNCIL held at the Mills Hall, Carharrack, on Monday,

19th September, 2016.

________________________________________________________________________________

 

Present:  Councillors

Mrs. B. Williams  (Chairman)

Miss V. Aldridge

Mrs. V. Chown

C. Martin

Clerk:      T. Reynolds

Apologies received from:   Councillors G. Garbett, Mrs. J. Constable & Mrs. J. Gardiner;

Cornwall Councillor M.A. Kaczmarek

 

Also present:

Mrs. E. Hastings, C. Gladwell, D. Dyer, C.Cottell

 

PUBLIC CLINIC

Mr. Dyer asked if it is illegal for a resident of Treyew Place to leave a sack containing waste for collection by Cory on the lane serving the rear of properties at Croft Row since this had been happening.  The Clerk to follow-up.

Wearing his Neighbourhood Watch hat, Mr. Cottell reported that he had been informed by Mrs. Joy Constable, a Parish Councillor but not present at this meeting, that her car had been vandalised at Brokenshires Corner, a long scratch being indented along the side of the car.  He had told her that she should inform the police and this had been done.  Another recent crime he was aware of was a caravan parked on the driveway of a property in United Road being broken into but nothing apparently stolen.  Arrangements are taking place for members of his group to be involved in speed checks on motorists passing through Carharrack – in a recent session one vehicle had been recorded as travelling at 46 miles per hour within the 30 m.p.h. limit.   His group are considering a request to have a flashing 30 m.p.h. sign installed at the Ting Tang end of the village, for which he thought finance might be available, and other signs erected to deter speeding motorists.  They may be approaching the Parish Council for funding in this connection.    Wearing his Parish Paths Officer hat, he reported that all paths in the parish are currently in good condition.

Mr. Gladwell indicated that he was present to listen to debate on a planning application for a development close to his home at Trevethan, a copy of his objections submitted to Cornwall Council having been made available to this Council.  Copies of this document had been circulated by the Clerk to Councillors.

Mrs. Hastings was also present to listen to debate on a planning application involving a cottage next door to hers at Croft Row.

Today being his birthday, Cornwall Councillor Mark Kaczmarek had telephoned his apologies for non-attendance at this meeting, he having to be elsewhere to celebrate the occasion.

 

DECLARATIONS OF INTEREST

Cllr. Mrs. Williams declared an interest in matters involving I.C.E. and Cllr. Martin on planning application 506.

 

MINUTES OF LAST MEETING

With the figure of 98 plots being corrected to 88 plots under the Allotments heading, it was RESOLVED that the minutes of the meeting held on 18th July are a true and accurate record of proceedings and they were duly signed by the Chairman.  Additional copies were made available for display at Carharrack Stars, Carharrack Club and the Mills Hall.

 

MATTERS ARISING

None.

 

PLANNING

     Applications:

503   Proposed demolition of existing former retail and associated storage buildings and redevelopment of site to form

     four dwellings
     Carharrack Animal Feeds, Church Street
     Mrs. B. Clark
                 Councillors wish to raise two matters in connection with this further application for development of this site.

                 The first concerns the closing off of the existing north east vehicle access.  Councillors prefer the previous

                 proposal to block up this access but only if stone to match the existing high walling is used and not simply

                 concrete blocks, rendered or otherwise.  The revised proposal is to permanently close off this access with a

                 “solid timber panel” which it is understood from the applicant’s agent to be a timber gate.  If the latter

                 is approved, Councillors would request that a condition of planning approval be included stating that this gate       

                 is not a means of access and is maintained in good condition in the future.

                 The second matter concerns the strip of verge running along the B3298 between the high walling and the

                 highway.  The applicant’s agent has shown this verge as being within the development site but Cornwall

                 Council’s mapping system indicates it as being “public maintained highway”.  It has been maintained by this

                 Parish Council for very many years by regular strimming.  Councillors would not wish this verge to be an

                 additional vehicle parking area for the completed development, even if it involves some form of physical

                 installation to prevent such parking and this should also be a condition of approval.

    504     Barn conversion and associated works
               Land South of Glenhurst, Trevethan
               Mrs. M. Parry

               Since the original structure will require substantial additional building works to create accommodation suitable

               as a dwelling, Councillors do not consider this to be a barn conversion in the accepted understanding of this

               terminology and because the proposed site is well outside of the development envelope for Carharrack, the

               application appears to be for a green field development.

               For these reasons, Councillors cannot support this application.

               They also request that full consideration be given to the objections submitted by the owner of Glenhurst, please.

 

505      Proposed kitchen and bathroom extension

6 Croft Row

Mr. G. Nelson

               Councillors raise no objections to the application but would wish a condition of approval be included insisting

               that the structural integrity of the properties on either side of 6 Croft Row must not be impaired by any internal

               or external wall removal forming part of the proposals, please.  

 

506     Construction of dwelling and associated works,

Sparry Farm, Sparry Bottom

Mr. I. Holland

               Councillors have every sympathy with Mr. Holland wishing to construct a dwelling on part of a field leading to

               his existing farmhouse but are aware that the line of the development envelope for Carharrack excludes this

               field from development  Accordingly Councillors must be consistent in their approach to similar applications

               and cannot support this one.

 

               Cllr. Martin, immediate neighbour, declared an interest and took no part in the debate.

Decisions:

    501    Mr. & Mrs. D. Newman, 8 Croft Row
              Stationing of a chalet as an affordable home at Trelowen, Trevethan
              REFUSED
    502    Mr. A. Hosking & Miss E. Haynes, c/o Haybarn, Sparry Bottom
              New detached dwelling
              Land adjacent to Poplar Barn, Sparry Bottom
              CONDITIONAL APPROVAL

Others:

None

 

ENVIRONMENTAL ISSUES 

Footpaths

The Clerk reported that, following the last meeting, he had written to Mark Herman, Contractor, requesting that he returned to Footpath 8 to strim the short section he had omitted to cut.  This had been carried out without delay.

Carn Marth Trust

In a note to the Clerk, Cllr. Garbett indicated that posters he had placed on the four village notice boards advertising a performance of Hamlet at the amphitheatre had been removed prior to the event.  He had subsequently replaced two of the posters and these remained in place until after the performance.   Councillors confirmed that none of them had taken the posters down and so the culprit is unknown.

Highway Matters

The Clerk had responded to telephone calls received from Cllr. Martin concerning flooding at Sparry Bottom caused by the deep ditch beside the road not operating in the correct manner and Mr. E. Richards of Woodbine Hill concerning a considerable amount of rubble and grit washed down Sunrise Hill to the Carharrack to Lanner minor road following two heavy downpours of rain on Tuesday, 13th September, by reporting these matters to Ben Dickinson of Cormac Solutions.  A response was received that both situations would receive immediate attention.  It was considered that it is quite unfair that Cllr. Martin and his neighbours, Mr. and Mrs. Holland of Sparry Farm, should have flooding problems almost every time that there is exceptional rainfall and it was RESOLVED to request a meeting with Ben Dickinson at Sparry Lane to debate what can be done to prevent this ongoing situation from ruining their lives.

Litter Picking

It was decided to have a further litter pick but the date for this to be considered at the October meeting when it was hoped that the full compliment of Councillors will be present.  Cllr. Martin reported that he had witnessed our contractor, David Hall, carrying out litter picking duties on his appointed roads in the village.

Recreation Ground

The Chairman reported that the item of play equipment removed by Cornwall Council quite some time ago for repair has been reinstated.   The re-turfing of the goalmouths on the mini football pitch has yet to be carried out but will be done soon.

 

 

 

 

 

Carharrack News Quarterly Magazine

Councillors were unanimous in congratulating Cllr. Garbett, in his absence, for a really splendid job in editing his first edition of the parish magazine, the Autumn one, after replacing retiring editor, Roger Benney.  In a note to the Clerk, Cllr. Garbett encouraged all Councillors to keep their eyes and ears open for possible articles for the Winter and subsequent issues.  The Clerk reported that follow-up invoices had been sent to three advertisers who had not settled their original invoices but payment had still not been received.  It was RESOLVED to cancel further adverts for these people.

Grass verge adjacent to the Mills Hall

The Clerk reported that he had contacted Ben Dickinson seeking permission for a bench to be placed on this verge with the dual purpose of providing somewhere to sit for people waiting for the arrival of a bus and as a physical block to prevent vehicles from being parked there.  A response had been received that he could not imagine a problem but a colleague, Karen Andrews, currently on leave, will respond in due course.

Hedge at Poldory View

At the request of Cllr. Martin, the Clerk had notified Ocean Housing, by telephone, that their roadside hedge at Sparry Lane had a dense covering of ragwort.  Action was promised but none occurred.  The Clerk followed-up with a letter and this time, Arthur Robertson, Supervisor for Ocean Housing Grounds Team, responded by saying that his team will tackle the ragwort without delay and also flail cut the strip of land which formed the access for building materials for Phase 2 of the housing development.

Councillors, however, considered that simply cutting the ragwort down will not prevent it from reappearing in greater quantity next year and that greater action than flail cutting is required to make this strip of land more attractive.

Lleylandii trees at Carharraaack Club

The Chairman had received an e-mail from a resident of Park Stenak asking when Carharrack Club are to reduce the height of the Lleylandii trees, which are growing along the roadside frontage of the club building, the club having given an assurance some time ago that this would be done.  The Clerk had made two unsuccessful attempts to find the parishioner at home in order to establish the reason for the requested lopping and had subsequently sent an e-mailed request for information but had not received a reply.  In the Public Clinic item on the agenda, Mr. Dyer, a member of the club, was asked to comment on the situation and confirmed that some branch removals had commenced and the trimming back of the trees is an ongoing, if difficult, task some members of the club are undertaking.

UNITED MINES LANDFILL SITE

On 8th August, many Councillors and the Clerk had attended the site visit to the land at United Mines being restored.  Reasons were given why the restoration is behind schedule and that an extension of time is to be applied for.  In the meantime, the  reinstated bridleway across the land will not be available to the public.  Cornwall Councillor Mark Kaczmarek, also present, considered this to be unacceptable and will be insisting that the bridleway is to be made open to public use later this year.

The next meeting of the United Mines Liaison Group is to take place at 4.00 p.m. on 27th September.  The Chairman indicated that she will be on holiday on that date but Cllr. Martin confirmed his availability.

 

GEOTHERMAL PROJECT

Nothing to record.

 

ALLOTMENTS

Cllr. Miss Aldridge reported that it had been agreed with plot holder Mr. S. Sharples that he would give up Plot 6 since there is on ongoing problem with Mares Weed badly affecting the use of the land for crop growing.  The plot will be covered with sheeting as an interim measure while it is established the best way of treating the soil.  A number of other plot holders have given notice of giving up plots and others have expressed interest in taking on an additional plot.  She also reported that a water tap requires refixing at the top of the site since the post holding it has rotted away – the Clerk to carry out the repair.

RESOLVED to settle the revised invoice of £227.34 from South West Water for the period 22nd April to 1st August, 2016 – the original being for a grossly underestimated water usage figure, resulting in an invoice for just £28.65.

 

VILLAGE REGENERATION

1.  Pound Footpath.  Nothing to record.

2.  Pound Field and building.  The situation at the field to be discussed at the next meeting when Cllr. Garbett is likely to be

present.

3.  Mining Villages Regeneration.  Cllr. Martin gave an account on the various subjects covered at recent meetings he had

attended.  The Clerk indicated that the Chairman of the M.V.R. Group had written up a guide to the work carried out by the

group and a copy would be included in the Circulation Folder at the close of this meeting.

4.  Iron Footbridge.  The Clerk reported that Cornwall Council had granted Cormac Solutions Ltd Listed Building Consent on

14th September, 2016, in order that the necessary work can be carried out on the bridge in order to bring it back into public

use after such a long closure.  It was hoped that this will happen shortly.

5.  Park Stenak.  Nothing to record.

6.  Bus shelters. Nothing to record.

7.  Mills Hall.  RESOLVED to make the usual annual donation of £300.00 to the Mills Hall Trust.

8   Museum.  Nothing to record.

9.  Village Leaflets.  Nothing to record.

CORRESPONDENCE

1.  Crimestoppers – Posters for display on our notice boards covering the function of this organisation.      For circulation

2.  Mining Villages Regeneration Group – Information document       For circulation

3.  C.C. – Legal Service Level Agreement      For circulation

4.  St. Day P.C. – Draft minutes for the September meeting     For circulation

5.  Gwennap P.C. – Minutes of the July meeting     For circulation

 

FINANCE

The Clerk reported that the Annual Return for the year ended 31st March, 2016, had been approved by Grant Thornton with no matters requiring the attention of Councillors.  It was RESOLVED to pay their invoice for £120.00 subsequently received.

 

Cllr. Martin had carried out an Internal Audit for the quarter ended 30th June, 2016, (a necessary bank statement not being available at the July meeting) and had found all to be in order.

 

Cheques were signed for:

£  300.00      Mills Hall Trust        Donation

£  227.34      South West Water    Allotments supply

£  120.00      Grant Thornton        Annual Audit of Accounts

£1310.84      Clerk                        Salary and reimbursements – details circulated

£  262.50      H.M.R.C.                  Clerk’s P.A.Y.E.

NEXT MEETING

Monday, 24th October, 2016.

 

The meeting closed at 9.55 p.m.