September 2017 Minutes

MINUTES of a meeting of CARHARRACK PARISH COUNCIL held at the Mills Hall, Carharrack, on Monday,
18th September, 2017.
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Present: Councillors
Mrs. B. Williams (Chairman)
Miss V. Aldridge
Mrs. V. Chown
G. Garbett
Mrs. J. Gardiner
C. Martin

Clerk: T. Reynolds

Apologies received from: Cllr. Mrs. J. Constable

Also present:
Cornwall Councillor M.A. Kaczmarek; H. Richards, R. Evatt, C.Cottell
PUBLIC CLINIC
Helen Richards outlined a letter she had passed to the Chairman regarding the setting up of a Volunteer Driver network in Carharrack, similar to one established at Feock. Agreed to debate this under Correspondence, towards the end of the meeting.
Mr. Evatt reported a pothole of considerable depth close to the Mills Memorial in Fore Street.
Cllr. Martin referred to the minutes of the Parish Council meeting on 22nd February, 2016, when he had drawn attention to a visit made to the Council at the December, 2013, meeting by Hazel Gibson, a researcher at Plymouth University, who had undertaken a survey concerning local people’s understanding of geology. He wondered if the outcome of the survey had yet been published. Cllr. Garbett indicated that he had taken part in the survey and had had subsequent contact with Hazel Gibson – he would try to make further contact with her.
Police Report – The Clerk had established that the latest information on the police website regarding crimes reported in the parish is for June and so of little use three months later. It was noted that Inspector Mark Eccles had attended the meeting of St. Day Parish Council on Monday, 11th September but nothing had been heard from him regarding attendance at a meeting of this Council. The Clerk also reported receipt of an e-mail from PCSO Paul Ferris indicating that he would be leaving his PCSO role and transferring to another duty within the police force from this month. RESOLVED to thank Paul for his assistance to this Council over many years, despite not seeing him, at later times, at monthly meetings.
Cornwall Councillor Mark Kaczmarek reported:
He was aware that Hazel Gibson is now part of the Geothermal Project being established at the United Mines site;
As far as this project is concerned, he has concerns over the roads to be used by vehicles involved in work at the site and is seeking clarification on this matter and is also pleased that local primary schools are to be invited to take an interest in the project;
Defaced signs on local footpaths had been quickly attended to by Cormac following him reporting this after the July meeting. Mr. Evatt indicated that a further sign had been vandalised – CC Kaczmarek requested an e-mail from him detailing the sign involved;
He had received notification, at very short notice, of the next meeting of the United Mines Liaison Group on Tuesday, 19th September (tomorrow) but had responded that he would not be free to attend;
Fly tipping continues to occur in the parish – the latest being bags of mackerel dumped at Pennance Road. These had been promptly removed by Cormac following notification;
The proposed site meeting with Kate Kennally, Cornwall Council’s Chief Executive, at the Wheal Jewell site had not taken place due to an unfortunate infant death at the site but had been transferred to County Hall. He had invited members of this Council to support him at the meeting but no-one had been able to attend. The Clerk, had, however, been free to do so and joined the gathering. Progress was made with steps to be taken to improve the management of the site;
A further appeal by Mr. and Mrs. D. Newman against Cornwall Council’s refusal of permission for the use of land for the stationing of a chalet as an affordable dwelling at Trelowen, Trevethan, had been allowed by the inspector;
With PCSO Paul Ferris no longer being in post, he had sent an e-mail of thanks for his work on behalf of the Mining Villages over many years;
He had not been able to attend the latest meeting at Chacewater regarding the illegal use of footpaths/bridleways by motorcyclists and other off-road vehicles. When Cllr. Miss Aldridge indicated that she had been made aware of the names of some of those involved, he requested details so that these could be passed on to Inspector Ian Thompson of Falmouth, who is directly involved in the matter;
The “cutting of the ribbon” by himself at the Telegraph Hill, St. Day, housing development had not taken place in July but had been deferred to a new date in October;
As auctioneer at a Harvest Festival gathering at the Cornish Arms, Frogpool, recently, a sum of £1,430 had been raised for charity purposes.

DECLARATIONS OF INTEREST
Cllr. Mrs. Williams declared an interest in matters involving I.C.E.

MINUTES OF LAST MEETING
It was RESOLVED that the minutes of the meeting held on 24th July, 2017, are a true and accurate record of proceedings and they were duly signed by the Chairman. Additional copies were made available for Carharrack Stars and Carharrack Club.

MATTERS ARISING
Public Clinic – The situation regarding trees at Squire Lane that may or may not require branch removals had been amicably resolved by those involved.

PLANNING
Applications:
517 Mr. J. Curnow, 34 United Road – Extensions and conservatory/garage relocation
No objections
(This application had been received during August and a circular sent by the Clerk requesting the comments of
Councillors had resulted in no objections being raised.)
Decisions:
515 A. Hosking/E. Haynes, Haybarn, Sparry Bottom
Redesign of Approved Application PA16/04915 for the erection of a detached dwelling
CONDITIONAL APPROVAL

NPA Ms. B. Clark, Carharrack
Conversion of redundant rural building with extension over footprint of existing pole barn to form single
dwelling house
Land at Little Carharrack
CONDITIONAL APPROVAL

501 Mr. & Mrs. D. Newman,
Use of land for the stationing of a chalet as an affordable dwelling
Trelowen, Trevethan
APPEAL ALLOWED BY PLANNING INSPECTOR
Others:
516 Mr. J. Caruana, Carvinack Barn, Mylor Bridge
Construction of semi-detached dwellings
Land rear of 2 Hillside Road.
APPLICATION WITHDRAWN

ENVIRONMENTAL ISSUES
Footpaths
Mr. Cottell reported that paths are in good condition and the Clerk indicated that our contractor will be carrying out second cuts to the appropriate paths in October. Cllr. Martin identified that the entrance to Footpath 9 off Sparry Lane requires particular attention due to an overgrowth of brambles. Cllr. Miss Aldridge commented that poisoning of hedge growth had taken place at the United Road end of this path – the Clerk to follow-up appropriately.
Carn Marth Trust
Cllr. Garbett indicated that the next meeting of CMT is on 29th September.
Highway Matters
CC Kaczmarek reported that the late Ben Dickinson successor is Adrian Drake as Highways Manager and he will be meeting him later this week for a tour of the local area. RESOLVED to bring to his attention the deep pothole at Fore Street reported in Public Clinic and limited vision of oncoming traffic for drivers using Pound Crossroads due to excessive hedge growth.
Cllr. Miss Aldridge expressed strong concerns regarding the size of lorries using Consols Road. CC Kaczmarek requested an e-mail from her so that he can take the matter forward.
The Clerk reported an e-mail received from a parishioner concerning the parking of a large van close to the junction of Sparry Lane and Trevince Parc which is causing a risky situation for motorists, especially when other vehicles are parked nearby. The matter had been brought to the attention of PC Mark Pearce, Neighbourhood Beat Manager, who had responded that somebody from his team will follow-up the complaint.
Cllr. Martin referred to the minutes of this Council for 19th October, 2015, regarding the Clerk volunteering to clean the milestone at Ting Tang on behalf of The Milestone Society who had refurbished it at that time. The Clerk confirmed that the milestone receives a twice yearly clean plus the strimming of the grass verge on either side.
Litter Picking
It was reported that four Parish Councillors plus the Clerk and one parishioner had taken part in a litter picking session on Friday, 15th September, despite Cornwall Council not being able to provide the usual equipment and the Clerk borrowing this from elsewhere. A smaller amount of litter was collected, perhaps a sign that parishioners and others are being more considerate. RESOLVED to hold a further session, the date to be decided at the October meeting.
At this point, CC Kaczmarek left the meeting, 8.20 p.m.
Recreation Ground
The Chairman reported that grant funding is being sought by I.C.E. for new play items for the play ground.
Carharrack News Quarterly Magazine
It was considered appropriate to bring forward the closing date for items for possible inclusion in the Winter edition, 2017, so that the magazine is in circulation well ahead of attractions taking place in early December. A revised date of 29th October was decided upon. The printing and delivery of the Autumn edition had been a little better than the previous two issues but there is still a long delay involved despite this Council paying the printer direct and then reclaiming this expense from SUEZ. The Clerk to contact Janine Sargent at SUEZ to try to establish a quicker turnaround.

Lleylandii trees at Carharrack Club
Cllr. Mrs. Chown indicated that progress is being made with the trimming of the trees, this work being mixed with other improvements at the club.
Weed control in the village.
The Clerk to contact contractor, Richard Ward, to establish the current position.
Village notice boards
Cllr. Mrs. Chown reported that on two of this Council’s four notice boards in the village, notices she has pinned on them advertising fixtures for the village’s football teams have been torn down by a person unknown. A similar fate occurred with notices placed by Cllr. Garbett previously regarding litter picking sessions. It was thought that little can be done either than keeping an eye on the boards at various times of the day.

UNITED MINES LANDFILL SITE
An agenda for a meeting of the United Mines Liaison Group to be held tomorrow at 5.00 p.m. at United Downs had been received by the Clerk today, together with minutes of the last meeting. Even at such very short notice, Cllr. Martin indicated that he would attend to represent this Council.
GEOTHERMAL PROJECT
Nothing to record.

ALLOTMENTS
The Chairman had received a letter from plot holder Mrs. Rachel Dale of Penryn asking if it would be in order to plant a cordon apple tree on a plot she has taken over. Since one of the conditions in the Agreement document signed by plot holders is that no trees must be planted, this request would have to be refused but if it is possible for the apple tree to be planted in a large pot that is capable of being removed from the plot, Councillors considered that this would be acceptable. The Clerk to respond to Mrs. Dale appropriately.
Arrangements had been made by the Chairman and Cllr. Miss Aldridge for a mini digger to remove the root clumps of bamboo canes that were planted several years ago by the previous occupier of Plot 55. It was hoped that this plot will then become available for future cultivation by a new occupier.
It was noted that Plot 6 has had a form of poly tunnel erected on it in which a new occupier is to breed butterflies – a venture to be viewed with interest.
It was considered that the wooden steps which saddle the hedge between a bungalow in Sparry Lane and the Allotments and formerly used by Parish Councillor Colin King who used to live in the bungalow, are no longer appropriate and could well be the access point for dogs occasionally seen running about the Allotments, damaging crops and leaving mess. RESOLVED that the Clerk removes them and investigates a leak in the roof of the top shed, possibly caused by a mass of brambles which lie on the roof, growing from a nearby hedge.
An invoice for £38.66, based on a wildly inaccurate estimated figure of consumption, had been received from South West Water for the period 21st April to 1st August, the height of the growing season. The Clerk had submitted an up-to-date reading and revised invoice for £214.14 received. Being unable to locate two members of the Council at home to sign a cheque, the Clerk had paid the invoice himself and included a refund in his Clerk’s Account for the current quarter.
It was RESOLVED to hold the Annual Meeting of Plot Holders on Saturday morning, 28th October, commencing at 10.00 a.m. at the Mills Hall. Posters to be placed at the Allotments in due course.

VILLAGE REGENERATION
1. Pound Footpath. Ex-Parish Councillor and Chairman, Mrs. Jill Pooley, had contacted the Clerk regarding horses using this path, despite a barrier at one end, and leaving droppings which she has great difficulty in coping with in her wheelchair. She had composed a poem which she intends to submit for printing in the next edition of the parish magazine to hopefully prick the conscience of the horse owner(s) involved.
2. Pound Field and building. Cllr. Garbett reported that Richard Ward would shortly again carry out a strimming of
brambles at places in the field and would be asked to trim a tree that is causing a block in visibility of oncoming traffic
for anyone using Pound Cross.
3. Mining Villages Regeneration. Cllr. Martin would be attending the next meeting of the M.V.R.G. at Chacewater Village hall on Thursday, 21st September at 2.00 p.m. RESOLVED to pay the £100.00 donation to the Grant Fund administered by the group and recently invoiced.
4. Footbridge. The Clerk reported that he had strimmed the area surrounding the bridge as agreed with Cormac.
5. Park Stenak. The Clerk had also given this plot of land its annual strimming.
6. Bus Shelters. The Chairman had advised the Clerk of a second vandalised pane of glass in the lower shelter and a decision taken to replace both. This had been carried out at a cost of £256.67.
7. Mills Hall. A replacement cabinet for the Calor Gas Best Kept Village trophy had been installed by Mr. I. Holland.
RESOLVED to pay the invoice received for £100.00.
8. Museum. Nothing to record.
9. Village Leaflets. Nothing to record.

CORRESPONDENCE
1. Clerks & Councils Direct, magazine For circulation
2. St. Day P.C. – Draft minutes for September meeting For circulation
3. Gwennap P.C. – Minutes for July meeting For circulation
4. Helen Richards – Volunteer Driver facility for Carharrack For circulation and debate at the October meeting.
Also resolved to circulate the Planning Inspector’s decision document for planning case 501

FINANCE
With regard to this Council’s resolution at the April, 2017, meeting to assume responsibility for arranging the Bonfire Evening in the village, it was agreed that the Chairman would carry out a risk assessment and present it at the October meeting.

The Clerk reported that the Annual Return for the year ending 31st March, 2017, had been approved by the Government’s External Auditors, Grant Thornton of Bristol, with no matters requiring the attention of Councillors. Grant Thornton had indicated that new External Auditors had been appointed for the next financial year and so this was their last after 5 years of involvement. RESOLVED to pay the £120.00 audit charge.

Cheques were signed for:
£ 100.00 M.V.R.G. Annual donation to Grant Fund
£ 100.00 I. Holland Construction and installation of trophy cabinet
£ 120.00 Grant Thornton Annual Audit fee.
£1,656.64 Clerk Salary and extensive reimbursements Jul/Aug/Sept. – details circulated
£ 285.00 H.M.R.C. (via P.O.) Clerk’s P.A.Y.E..

NEXT MEETING
Monday, 23rd October, 2017.

The meeting closed at 9.35 p.m.